Payroll - Hughson Unified School District

Payroll Information

Pay Days for 2024-25

Below you will find the pay days for 2024-25 school year, the due dates for payroll items to be at the Business Department, and the distribution method of checks per month.

January Items:

Items for January need to be turned in before you leave for winter break. All other months are the first working day of the month.

Designated or Specific Months:

If you are wanting to have a specific item hit a specific month for payroll, make sure to have that item to Carla Rodrigues in the Business Department by the due date listed below.

Due Dates by Site:

Your site might have you turn in items sooner in order for them to obtain supervisor signature, and send it over in time for the payroll deadline.

Timesheets Due Dates:

If you are doing work and it is done for the month, don't hold onto that timesheet. Turn in that timesheet to your supervisor and it will wait in my file until it is time to be processed for payment.

Items that are turned in late for processing (from previous past months), cause the retirement systems (CalPERS and CalSTRS) to charge fines to our school district. They want employee pay to be posted on time in order for their systems to be updated as well. These funds are taken directly from our general fund. Please be aware of your timesheets and get them turned in so that the district can avoid unnecessary late charges that affect our general fund.

Open your paycheck:

Most importantly, take a few minutes each month to open your paycheck and look it over. It's important to understand what you are being paid as well as what is coming out of your check.

Personal Information

Also, never send your personal and/or confidential information over email. Avoid sending anything in an email that contains your social security number, bank account information, or even mailing address.

Certificated Substitutes

We are a one payroll cycle district. Whatever work is done in a month, will be paid at the end of the following month. For example, work performed in August is paid out at the end of September.

Direct Deposit

The Direct Deposit form will need to be printed out, completed, and have a voided check or a direct deposit printout from your bank attached.

We can only accept forms with wet signatures, therefore** DO NOT **email Carla Rodrigues any direct deposit information.

Direct Deposit takes two months to start working. The first month it is keyed into payroll, the system will reach out to your bank to verify that the account is open and active for direct deposit.

The first month you will still receive a live check (green in color). In month two, it will go in as a direct deposit and you will receive a direct deposit stub on payday (pink in color).

Drop off Direct Deposit forms in the Business Office, or you can send them through district mail to Carla Rodrigues.